Cleaning tender readiness checklist

Price matters, but most tenders are won on evidence. You need the right insurance levels, a health and safety policy, site specific RAMS, references for similar work, a mobilisation plan, safe recruitment, a fair pay position, a TUPE plan where staff transfer, and increasingly a real social value offer. This checklist lists the items a buyer scores, lets you tick what you already hold, and shows the gaps that cost marks.

Missing or generic RAMS and a weak mobilisation plan. Many contractors send a price and a brochure, then score low on quality because they cannot evidence how the work is done safely and how they would take over without a gap in service. Site specific method statements and a clear day one to day thirty plan move the quality score more than almost anything else.

Each item carries a weight based on how often it is a hard fail or a heavy mark loss in real cleaning tenders. The score is the weighted total of what you have ticked, out of one hundred. It is a practical guide to help you prepare, not a guarantee, because every tender sets its own weighting in the invitation to tender. Always read the ITT scoring for the contract in front of you.

Yes. Proof generates site specific RAMS and a compliance pack, which is the most common gap. Ops runs the audits, training records and KPIs that score quality marks. Intelligence finds the live tenders worth bidding for. The checklist points each gap to the part of CQD that closes it, so you are not just told the problem, you are shown the fix.

No. The checklist runs entirely in your browser. Your ticks are remembered on your own device so you can come back and carry on, but nothing is sent to a server, saved online or logged. Clear your browser data and it is gone.